However, for all of you wives out there who might not have this luxury at your congregation, I would like to share with you what I have learned about how to effectively organize a church event. I would have LOVED to have had some literature on this subject when I was first beginning.
First of all, I want to list all of the functions I can think of that might be an option for a church function (many of these are just things we have at our congregation):
- Ladies' Day
- Mother's Day Banquet or Breakfast
- Father's Day Banquet or Breakfast
- Egg Hunt
- Kid's Holiday Party
- Sweetheart Banquet (for senior citizens)
- Church leaders and teachers Appreciation Dinner
- Fourth of July Cook-out
- Graduation Banquet for students
- Baby or Bridal Shower for a Member
- Clothing Drive/ Giveaway
- Purity Day for youth girls or boys
- Bible Teacher's Workshop
Here are some possible committee suggestions:
- Food Committee: prepares menu and food for the event
- Registration / Welcome Committee: If your event requires registration, these people set up at the door with the paperwork, make nametags, serve a snack, give out programs or however you want your registration or welcome to be for the event.
- Media Committee: This creative committee is in charge of creating any printed publications for the event like flyers, programs, brochures, etc.
- Communications/ Advertising: gets the word out about the event by mailing flyers, creating a Facebook event and inviting people, etc
- Decorating Committee: decorates for the event
- Door Prizes/Party Favors Committee: Creates or buys these items for the event
- Clean-up Committee: In charge of cleaning up after the event is over
- Sound/Recording: Someone needs to be in charge of recording the lesson and mailing out CD's of the lesson when the event is over if this applies.
- Scheduling Committee: The person in charge here creates a schedule of events and finds people who will do the things on the schedule.
- This might be for a holiday party for kids where the leader comes up with different stations for the kids, like bean bag toss or crafts, and the leader must find people to work the stations (these are the helpers on the committee).
- This might be for a ladies' day or similar event where the event will begin, someone leads a prayer, someone leads a song, then the speaker speaks, etc, where a time schedule would need to be in order. This person would also find the people to do the jobs on the schedule (prayer leader, song leader, etc). (ex. 8:30-9:00 registration, 9:00-9:15 Welcome, 9:15-9:20 prayer led by whoever, 9:20-9:35 singing led by whoever, 9:35-10:15 lesson by whoever, 10:15-10:20 scripture reading by whoever, etc, and the committee leader finds all the whoevers and sets up the times and the stuff that happens in the schedule)
- Head of the Event: Decides what committees are necessary for an event and designates committee leaders.
Within each committee, there might be several or no committee meetings as decided by that committee's leader.
After the committees are designated and leaders are assigned, the event really creates itself. Everyone knows what they are supposed to be doing, and as long as everyone does their jobs, the event usually goes very smoothly. This is how we do events at our congregation at least, and things seem to go very well. So, if you are a young wife and want to have an event at your congregation, try this method, and see what works!
Feel free to leave comments offering advice or suggestions for anything I may have left out!